Applying For Aid: Entering Medical Students

Applying For Aid

We encourage all students to complete a financial aid application. A Free Application for Federal Student Aid (FAFSA) constitutes the basic financial aid application.

In addition, you may be required to submit other supporting documents. The supporting documents vary according to your particular situation.

The following links contain descriptions of the financial aid process and tips for applying.

On all documents you send to us, please be sure that your (the student's) name and UCI Student ID number are printed on the top of each document. Be sure that all copies and entries are legible. If DHS immigration documentation is required, be sure to photocopy both sides of the document.

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What's My Aid Eligibility? (How Much Can I Get?)
Cost of Education minus Expected Family Contribution = Aid Eligibility

Your aid eligibility is determined by what it costs to attend UCI and what you are expected to contribute towards those costs.

The expected family contribution is determined using the information you provided on the FAFSA. That information is put into a standardized federal formula to determine your ability to pay your educational costs. If you are married both your and your spouse's information will be used to determine your expected family contribution.

Your aid eligibility is the difference between what it costs to attend UCI and what you are expected to contribute. For example, a student living on campus with costs of $48,000 and a student contribution of $5,000 would be eligible for $43,000 in financial aid.

How Will My "Aid Eligibility" Be Met?

Once your aid eligibility is determined our office will put together a financial aid award that usually includes a combination of the following funds. Some funds require you be eligible (have financial need), others don't. Of course, if you don't complete your financial aid file on time you may not receive all of these types of awards.
- Grants -- Must have financial need. Do not have to be repaid.
- Student Loans -- Must be repaid with interest, usually after graduating or withdrawing from college.
- Scholarships -- Awarded based on grades and other achievements.
You will be notified of your eligibility. Every qualified student is eligible for some type of assistance, either need-based aid or unsubsidized loans.

In addition to the student contributions described above, we consider other resources such as funding from outside agencies, veterans' benefits, tuition waivers, and/or tuition remission plan fee waivers.

To determine your "aid eligibility", we deduct your expected contribution and the amount of these resources from the cost of attending UCI. The remainder (if any) is the aid eligibility our office will attempt to meet.

If I Don't Qualify for Need-Based Aid, Do I Have to Complete My Financial Aid File?

Yes. You will be notified of any documentation we will require for processing any type of financial aid, including an Unsubsidized William D. Ford Federal Direct Loan and Graduate PLUS Loan, which are not based on financial need. Don't wait for us to ask for documents, refer to "My Aid Application Status", and/or your SAR for required documentation we may need.
Am I Eligible?
In order to receive financial aid you must:
- be a U.S. citizen or eligible non-citizen,
- be registered with Selective Service (if required),
- attend a participating school,
- be working toward a degree or certificate,
- be making satisfactory academic progress,
- not owe a refund on a federal grant or be in default on a federal educational loan, and
- have financial need (except for Unsubsidized Direct and Federal PLUS Loans)
Deadlines

Students in the School of Medicine who wish to apply for financial aid for the 2009-10 academic year should meet the following deadlines:

March 2, 2009 - Deadline to submit the Free Application for Federal Student Aid (FAFSA)

Parental income and asset information is required to be considered for institutional grants and scholarships
Review "Applying" for tips on completing your FAFSA

May 1, 2009 - Deadline to submit the SOM Certification Form

The SOM Certification Form is required of all financial aid applicants and must be received by the May 1st deadline to be considered for institutional grants/scholarships
Completed forms must be submitted to the SOM Office of Financial Aid and Educational Financing

May 1, 2009 - Tax returns and supporting documents deadline

To be considered for institutional funds, including grants and scholarships, you must provide a copy of your and your parent's 2008 federal income tax return
Any supporting documents needed will be requested by the SOM Office of Financial Aid and must be submitted by May 1st. You should check your application status and any requested documents by logging on to Visual Aid and selecting "My Aid Application Status".

Fees and Checks - Deadlines and Availability For the 2009-10 Academic Year

Quarter	Fee Deadline	Fee Amount Due*	Check Disbursement Date (First Day of the Quarter)	Last Day of the Quarter
Fall 2009	September 15, 2009	$9,154.50	August 10, 2009¹ September 7, 2009² September 21, 2009³	December 11, 2009
Winter 2010	December 15, 2009	$9,090.50	January 4, 2010	March 19, 2010
Spring 2010	March 15, 2010	$9,090.50	March 24, 2010	June 11, 2010

* Subject to change
¹ Incoming Medical Students
² Continuing Medical Students
³ MD/PhD Students Enrolled in Graduate School

Completing My File
The following are helpful tips for completing the FAFSA and any additional documents we may request.

FREE APPLICATION FOR FEDERAL STUDENT AID (FAFSA)
All applicants must complete a FAFSA.
* Priority Deadline: March 2 *

You should complete your FAFSA online at www.fafsa.ed.gov. To assist in completing the FAFSA online you may wish to use the FASFA on the Web Worksheet. If you are unable to complete the FAFSA on the Web you may call 800-4FED-AID and request a paper application be sent to you or you may download a copy at http://fsa.ed.gov/fafsa/fafsa_options.html.

Read the detailed instructions included with the application prior to completing the form.

Information from this form will be forwarded to UCI electronically from the central processor. Therefore, it is critical that our Federal school code 001314 and/or University of California, Irvine, be indicated on your FAFSA.

PROOF OF MAILING
You should get a Certificate of Mailing from the U.S. Postal Service if you mail the FAFSA.

If you file your FAFSA online, you will need to print out the signature page (if you do not have a Personal Identification Number) and you and one of your parents (if you are dependent) will need to sign the signature page and mail it to the address indicated. Once your FAFSA is submitted via the Web, you will receive a confirmation number. You should print out the confirmation page from your computer as proof that you submitted your FAFSA.
Other Documents
If any additional documents are required to complete your file, you will be notified by our office. You must return these documents by the date indicated to maintain your eligibility for priority funds.

CITIZENSHIP DOCUMENTATION
* Priority Deadline: May 1st *

The U.S. Department of Education will match student alien registration numbers with Department of Homeland Security (DHS) data for verification of eligibility for federal financial aid programs. If there is no match, we will need to obtain confirmation of your immigration status.

The U.S. Department of Education will also match citizenship status with Social Security Administration data. If there is no match, we will need to confirm your citizenship status.

If you need to confirm your citizenship or immigration status you will need to submit one of the following documents to our office. Check your Student Aid Report (SAR) to see if this information is required. This information must be submitted each year that it is requested.
- U.S. Passport
- U.S. Birth Certificate
- Temporary Residency Card
- Certificate of Naturalization
- U.S. Noncitizen National, Alien Registration Receipts Card (Form I-551 or I-151)
- Departure Record (Form I-94)
SELECTIVE SERVICE CONFIRMATION
* Priority Deadline: May 1st *
If your Student Aid Report (SAR) indicates your Selective Service status must be confirmed or that you have not registered, you must provide our office with proof of your registration.

If you did not register with Selective Service, but because of your age can no longer register, provide our office with documentation of your status from Selective Service along with a letter from yourself indicating why you failed to register. The phone number for Selective Service is (847) 688-6888.

DEFAULT/REFUND CLEARANCE
* Priority Deadline: May 1st *
If your Student Aid Report (SAR) indicates you are in default or owe a refund, we cannot evaluate your financial aid application until we receive written verification that your default status has been cleared. Updated information on your default must be submitted each year. NOTE: It is your responsibility to provide the verification that the default status has been cleared.

ENROLLMENT VERIFICATION OF FAMILY MEMBERS FORM
* Priority Deadline: October 1st *
Selected students who indicate on their FAFSA, that there will be other members of their household attending college, on at least a half time basis between July 1, 2009 and June 30, 2010, will be required to verify that student's enrollment in college by completing the Enrollment Verification of Family Members Form. Parents attending college cannot be included in the number of family members attending college.

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University of California, Irvine

Office of Financial Aid and Scholarships

Federal School Code 001314

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