University of California, Irvine

Office of Financial Aid and Scholarships

Federal School Code 001314

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Work-Study (Federal and University/Presidents)

Work-study is money that students may earn by working a part time job.

The program allows you to gain work experience and pay for a part of your educational expenses as you earn your award.

Funds for this program come from the federal government as well as The Regents of the University of California and are awarded based on need.

Most jobs are on campus and departments are eager to hire students with work-study awards.

Rather than receiving a check at the beginning of each quarter, students receive their work-study award as earnings from their job in the form of a payroll check.

The work experience gained through this program can be a valuable asset when seeking employment after graduation.


WHO MAY APPLY
  • All full- and half-time undergraduate students in a degree program
  • U.S. citizens or eligible non-citizens or AB540-eligible students who also meet all DACA requirements.

HOW TO APPLY
  • File the Free Application for Federal Student Aid (FAFSA)
  • You must file the FAFSA by the March 2 deadline each year to continue to be considered for work-study

HOW AWARDS ARE DETERMINED
  • Based on financial eligibility
  • Due to limited available funding these awards are generally made to students with relatively low Expected Family Contributions (EFCs).
  • When awarding continuing students, preference is given to those students who have utilized their work-study award in the prior year

AWARD AMOUNTS
  • Annual amounts depend on financial need and other aid received

PRIORITY FILING DEADLINE
  • You must file your FAFSA by the March 2nd deadline and submit all requested documents by the deadlines specified

Important Information About Work-Study Awards

  • The work-study program is based on your financial aid eligibility; the amount you may earn is listed on your "My Aid Award" page.
  • You must work to receive your funds.
  • This award allows you to gain work experience and pay for some of your educational expenses with your bi-weekly paycheck.
  • As a work-study recipient you have the choice of obtaining a work-study job either on campus or off campus at a nonprofit agency.
  • Work-study employment is not available during the summer.
  • Your award is the maximum amount you can earn, regardless of the number of positions you hold.
  • If you do not wish to utilize your work-study award you may request to have it converted into a loan. Depending on your remaining eligibility you may be offered additional Federal Direct Stafford and/or Federal Direct Parent PLUS loans instead.
  • If you decline your work-study award, the Office of Financial Aid and Scholarships may terminate it and offer the funds to another eligible student.

How To Use Your Work-Study

  • Print a copy of your "My Aid Award" page - this is the official notification of your work-study award amount and the hiring department will likely want to see this.
  • If requested, you should present a copy of your "My Aid Award" page to prospective employers.
  • Apply for a job on-line from the Career Center's Handshake.
  • Once you've applied for a job the hiring department will contact you to schedule an interview.
  • Once hired complete the necessary paperwork with the hiring department.
  • Work the hours as scheduled with your employer.
  • You will receive a paycheck every other week for the hours you work.

Tips for Finding a Position

  • Ask your current employer or department if they have work-study positions available.
  • Tell the payroll person in your department you have a work-study award.
  • Many academic departments and administrative offices have positions available.  If you are interested in a particular area ask if they have work-study jobs available.
  • Check with the Career Center and review Handshake.
How Much Can I Work?
  • Based on an average three-quarter (10 weeks per quarter) work-study award of $1,500 at an hourly rate of $10.50 you may work an average of 4.8 hours per week to earn your full award.
  • The actual amount of hours worked per week may vary throughout the academic year according to your course load.
  • Please use the table below in determining the average number of hours you would need to work each week during the academic year to earn your full work-study award.
  • These numbers assume a student will be enrolled for three quarters and will vary depending upon your actual work-study award amount and your actual wage rate.
    Award AmountHourly Wage RateAvg. Hours Per Week
    $1,500$10.504.8
    $2,000$10.506.4
Terms of Your Employment
  • You may begin your work-study employment on the first day of the quarter.
  • Students can work up to 20 hours per week when classes are in session and can work up to 40 hours per week (the maximum) during vacation periods.
  • Hourly rates comply with minimum wage laws and vary depending on the type of work, your experience, and capabilities.
  • Work-study awards may not be extended from one academic year to the next.
  • Work-study is paid generally (after employment commences) bi-weekly in a check, which is available every other week in the employing department or, by direct deposit to your bank.  Check with your department for specific information.
  • Students may not begin working until the hiring department has completed all of the appropriate documents.
  • If you are terminated from your position for disciplinary reasons, the Office of Financial Aid and Scholarships may withdraw your work-study award.

(Revised 5/19/2017 - BS)

 

Hours: 10am-5pm Monday to Friday
102 Aldrich Hall, Irvine, CA 92697-2825
Tel: (949) 824-8262
Fax: (949) 824-4876 (fax)
Email: finaid@uci.edu

© 2017 The Regents of the University of California

About UCI
 
The State of California requires that you be told the following:
Federal student loans are available to most students regardless of income and provide a range of repayment options including income-based repayment plans and loan forgiveness benefits, which other education loans are not required to provide.